01 / CONTROL
Every Job Card has a clear owner and next step.
See the vehicle, stage, technician, bay, priority, and blockers without walking the floor for an update.
Workshop operations, under control
Run your workshop
from one place.
BayFlow brings Job Cards, guided inspections, customer approvals, technicians, bays, parts, and handover into one clear operating view.
✓Assisted Trial30 days
✓No setup feesStart cleanly
✓Cancel monthlyNo lock-in
BayFlow OperationsWORKSHOP CONTROL TOWERToday at a glance
Operations live
Active Job CardsStage and responsibility in view
TH
Toyota HiluxJOB-1048 · Bay 03
Quality checkOn trackVP
Volkswagen PoloJOB-1047 · Advisor desk
Customer decisionApprovalFT
Ford TransitJOB-1046 · Parts desk
Parts confirmedRepair01
Vehicle-first recordsOne history from intake to handover
02
Evidence-backed decisionsPhotos and findings customers can trust
03
Visible responsibilityJobs, people, parts, and bays in view
Operational value
Less chasing.
More workshop control.
Replace scattered paper, spreadsheets, messages, and memory with a shared operating record your whole team can act on.
02 / EVIDENCE
Consistent inspections, not inconsistent camera rolls.
Guide intake staff through required vehicle views and keep findings attached to the inspection record.
Rear
Interior
03 / DECISIONS
Clear customer decisions, backed by evidence.
Share secure approval requests with findings and costs, then retain the response against the Job Card.
People & bays
Know who owns the work and where the vehicle is located.
Parts, labour & reporting
Keep commercial detail connected to the work it supports.
Repeat-visit history
Give your team a reliable record when a vehicle returns.
One connected journey
From keys received
to keys returned.
BayFlow turns the workshop journey into one visible operating system. Each handoff carries the vehicle record, evidence, responsibility, and customer decision forward.
- 01IntakeCustomer, vehicle, Job Card, and bay
- 02InspectionCondition, photos, and findings
- 03DiagnosisRoot cause and recommendation
- 04ApprovalCustomer decision and scope
- 05PartsAvailability and job readiness
- 06RepairAssigned work in progress
- 07Quality CheckVerify before handover
- 08Ready for CollectionCustomer informed and prepared
One vehicle recordClear handoffsVisible responsibilityTraceable decisions
Why BayFlow
Turn workshop knowledge into accountable operations.
BayFlow keeps the instructions, evidence, decisions, and history that make good service repeatable.
Instructions stay with the vehicle.
Important detail no longer depends on one person's memory or a loose message thread.
Approvals carry their evidence.
Customers can act on clear findings while the workshop retains a traceable decision.
Owners see pressure before it becomes delay.
Unassigned work, customer decisions, parts blockers, and collection queues remain visible.
Each return visit starts with context.
Vehicle and service history gives the team a cleaner starting point next time.
TOYOTA HILUXEvidence-backed approval
Approved
01Front
02Brake wear
03Estimate
✓
Customer decision recordedRepair scope approved against the inspection record.
Vehicle checked inIntake record created
Inspection evidence addedRequired views complete
Approval receivedWork may proceed
Simple workshop pricing
Choose the control your workshop needs.
Start with a dependable digital core or connect the full operational journey.
Starter
Core workshop control
For independent workshops moving their essential records and workflow into one place.R399/ month
- Digital dashboard and Job Cards
- Customer and vehicle history
- Basic inspections and reporting
- Location and bay visibility
Professional
End-to-end operations
For growing workshops coordinating teams, evidence, customer decisions, and delivery.R799/ month
- Everything in Starter
- Guided photo inspections
- Customer approval and tracking portal
- Mechanics, parts, labour, and analytics
✓ No setup fees. Cancel monthly.
Compare Starter and ProfessionalSee capability and capacity differences side by side
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A clearer workshop starts here
See BayFlow around the way your workshop actually works.
Request a 30-day Trial. We will learn your operating process, help configure the workspace, and get your team started securely.
Assisted setupSecure tenant workspaceSouth African support